smart mobile app

tracking time and
expenses for trips

Used exclusively by our crew to reduce
overhead and streamline operating costs.

time & expense reporting software
customized for business aviation

JetPro Pilots is a people company that believes in leveraging technology to its fullest. We feel strongly that our people should be working the most important things and not spending too much time on administrative tasks that can be made faster and easier with properly designed software.

Simple.  Straightforward.  Like it should be.

WHAT IS TRIPTRAC™?

Our exclusive TripTrac™ mobile app is designed for pilots and flight attendants to make time & expense reporting as straightforward as possible. TripTrac™ is made available, at no cost, to all of our crew members to process their time & expense reports.  Basic trip information is entered, the expenses & receipts are captured using the camera on the smartphone, and everything is submitted electronically.  This is coupled with our industry-leading fast payroll, making the pilot experience of flying with JetPro second to none in the industry.

HOW DOES IT WORK?

TripTrac™ has been created for daily use by JetPro’s pilots and other crew members.  The application is a mobile-friendly time & expense reporting application designed specifically for business aviation.  TripTrac™ uses the smartphone’s camera capabilities to take high quality photos of receipts and allows users to submit expenses electronically as part of the report for a trip. It can also be used on a tablet or PC.

TripTrac™ manages user information, including each crew member’s daily rate, positioning rate, aircraft, and client information.  The user simply enters travel & positioning dates (wages) along with receipt information, including snapping a picture of each receipt (expenses).  This information is submitted electronically through the Internet, and payments are reimbursed fast with JetPro’s weekly payroll cycle.  Once the report has been approved, the crew member receives a full electronic version of their report e-mailed back to them in a PDF format.  TripTrac™ is also used to distribute pay stubs to crew members, making it a single source for tracking wages, expenses, and pay stubs.

OUR MINDSET WITH THIS TOOL

  • We want to be simple to do business with, one of our core values
  • Designed in-house by JetPro, specifically for business aviation
  • Simple and user friendly, minimizing administrative burdens on the crew
  • Mobile Friendly
  • Uses Google+ (Gmail) credentials to log in, so there is no extra login/password to remember
  • Available at no charge to all of our crew members
  • Efficient processing for operations team, reducing overhead and resulting in lower markup and lower costs for our clients

HOW DOES IT WORK?

TripTrac™ has been created for daily use by JetPro’s pilots and other crew members.  The application is a mobile-friendly time & expense reporting application designed specifically for business aviation.  TripTrac™ uses the smartphone’s camera capabilities to take high quality photos of receipts and allows users to submit expenses electronically as part of the report for a trip. It can also be used on a tablet or PC.

TripTrac™ manages user information, including each crew member’s daily rate, positioning rate, aircraft, and client information.  The user simply enters travel & positioning dates (wages) along with receipt information, including snapping a picture of each receipt (expenses).  This information is submitted electronically through the Internet, and payments are reimbursed fast with JetPro’s weekly payroll cycle.  Once the report has been approved, the crew member receives a full electronic version of their report e-mailed back to them in a PDF format.  TripTrac™ is also used to distribute pay stubs to crew members, making it a single source for tracking wages, expenses, and pay stubs.

OUR MINDSET WITH THIS TOOL

  • We want to be simple to do business with, one of our core values
  • Designed in-house by JetPro, specifically for business aviation
  • Simple and user friendly, minimizing administrative burdens on the crew
  • Mobile Friendly
  • Uses Google+ (Gmail) credentials to log in, so there is no extra login/password to remember
  • Available at no charge to all of our crew members
  • Efficient processing for operations team, reducing overhead and resulting in lower markup and lower costs for our clients

win-win-win

That’s how we do business.

TripTrac™ is a Win for our Crew Members

During their onboarding process with JetPro, each crew member is given access to this application at no charge and as a benefit of being part of our JetPro team.  The app has been designed to be simple and straightforward to use, requiring the crew members to spend as little time as possible on their expense reports.  When we leverage this with our industry-leading fast payroll cycles, it creates a positive experience for our crew members that is second to none in our industry.

TripTrac™ is a Win for our Operations Team

Since back-end administrative tools have also been designed into TripTrac™, our internal operations team also enjoys the efficiencies of processing payroll for the crew.  After all, we do this every single week with our FastPay payroll system, so making it easier is important to us internally as well.  The system is intentionally designed so that human eyes will always be involved in the approval process, but the steps required to do so are highly streamlined to ensure efficiently and accuracy.

TripTrac™ is a Win for our Clients

For two reasons.  First, our client invoices are organized into monthly summaries for easy management review, and also detailed and broken down trip-by-trip for each crew member.  This provides both summary-level reporting for management review, as well as audit-friendly detail, including detailed receipt images for every single expense.  This format makes the invoice easy to review, audit friendly, and 100% transparent.  Second, our clients win because TripTrac is a tool that allows us to be very efficient in the back office.  This minimizes our overhead and allows us to compete on price.  The cost of this technology development will be spread out over a long period of time, minimizing our overhead for many years in the future.  Instead of hiring armies of administrative personnel to handle the back office, we are using technology to run lean and keep the markups low for our clients.

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